Posting Cancellations, Return Deliveries, and Returns
Cancellation
It is recommended that you enter a reversal document with reference to the original material document. This has several advantages:
- You can copy the items to be reversed from the source document.
- The system automatically determines the reversal movement type.
- Reversal postings of goods issues, transfer postings, and goods receipts without references are valuated with the value of the original document.
- Reversal postings of goods receipts with reference to purchase orders or production orders are valuated with the value determined from the purchase order or production order.
- You can use the list of cancelled material documents to analyze the cancelled material documents.
Use the Display Cancelled Material Documents app or the corresponding transaction MBSM.
To start the transaction MBSM, on the SAP Easy Access screen, choose Logistics→Materials Management→Inventory Management→Environment→List Displays→Cancelled Material Documents (MBSM).
Posting Reversal Document
To post a reversal with reference to the original material document, use transaction MIGO or the corresponding SAP Fiori app Post Goods Movement. Choose the Cancellation transaction and Material document as the reference document. Then flag the items to be canceled with Item OK and post the cancellation. Alternatively, you can cancel a material document in the SAP Fiori launchpad directly when you display the document. To select the material document, you can use the SAP Fiori app Material Documents Overview, for example.
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In transaction MIGO or in the app Post Goods Movement, you can also enter a cancellation document without reference to the original material document. To do this, enter the cancellation document in the same way as the original material document, with the only difference being that you use the reversal movement type. You can use the reversal movement type, for example, if you want to only reverse a partial quantity.
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Return Delivery
Subsequent Delivery
Reason for Movement
You can configure that a reason can or must be entered for a goods movement. You can use this information to analyze why a goods movement was posted, for example, why goods were returned to a supplier or why a reversal posting was made.
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In Customizing for inventory management, you specify the following settings depending on the movement type:
- Whether it is mandatory, possible, or not possible to specify a reason.
- Which reasons are available for selection.
These settings can be made in the Customizing for Materials Management under Inventory Management and Physical Inventory→Movement Types→Record Reason for Goods Movements (OMBS).
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To Enter a Return Delivery with Reference to a Material Document
Steps
Start Post Goods Movement app (or MIGO transaction).
Choose transaction Return Delivery and, as reference Material Document or Delivery Note, depending on the number you know.
Enter the material document number and the document year or delivery note number.
If you do not know the material document number, you can search for it by choosing (Find Material Doc.).
To copy the data from the material document, choose (Execute).
Select the items that were returned using the OK checkbox and, if necessary, change the proposed values for quantity, stock type, and storage location.
On the Where tab page, enter a reason for the goods movement for each item in the item details.
Post the return delivery.
To Enter a Return Delivery with Reference to a Purchase Order
Steps
Start Post Goods Movement app (or MIGO transaction).
Choose transaction Goods Receipt and, as reference Purchase Order.
Change the default value for the movement type to 122 (or to 124 if the return delivery is to be made from nonvaluated goods receipt blocked stock).
Enter the number of the purchase order.
If you do not know the purchase order, you can search for it by choosing (Find Purch. Order).
To copy the data from the purchase order, choose (Execute). The system proposes the items with the delivered quantities.
Select the items that were returned with the OK checkbox and, if necessary, change the proposed quantity. On the Where tab page, enter a reason for the goods movement for each item in the item details.
Post the goods movement.
Returns Purchase Order
Examples of returns for a PO are as follows:
- You procure filters from a vendor. You return the dirty filters to the vendor for recycling.
- You agree with your cable vendors that you can return cable remnants to them. You then receive a credit memo for the value of the copper contained in the cables.
You enter such a return in the same way as you enter a GR for a PO. You can use the following functions to post the goods movement for a returns purchase order:
SAP Fiori app Post Goods Movement or SAP GUI transaction MIGO
SAP Fiori app Post Goods Receipt for Purchasing Document
In the SAP Fiori app Post Goods Movement/transaction MIGO, enter transaction Goods Receipt and, as the reference, enter Purchase Order. The system automatically proposes movement type 161 and the direction indicator Issue (-) for the returns item.
In the SAP Fiori app Post Goods Receipt for Purchasing Document, you can recognize a returns item by the corresponding indicator in the item list.
To handle the return in Shipping, you must select the Returns Supplier checkbox in the supplier master record in the purchasing organization data. The required settings for shipping processing must also exist.
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